Executive Assistant

Reports to:           President and Chief Executive Officer

Department:          Administrative

Job Type:             Full-Time

Status:                 Exempt

POSITION OVERVIEW:

The Executive Assistant will provide administrative support to the CEO and President. Responsibilities include the following: scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls and emails; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job. This position interacts professionally with board members, staff, external consultants, and our constituents.


KEY RESPONSIBILITIES INCLUDE:

  • Provide executive level administrative support to the President & CEO by conducting research and handling information requests.

  • Perform administrative functions such as preparing, editing, proofreading correspondence, tracking expenditures.

  • Manage the President & CEO calendar, including making and prioritizing appointments.

  • Organize meetings, including scheduling, sending reminders, and taking meeting notes.

  • Provide support to Board of Directors and Senior Leadership Team by attending select monthly meetings, sending notices, preparing meeting agendas, and meeting packets.

  • Coordinate travel arrangements (local and out-of-town); prepare and distribute schedules/agendas for travel.

  • Serves as the communications liaison for both internal teams and external partners.

  • Maintain comprehensive and accurate records.

  • Other duties as assigned.


JOB REQUIREMENTS INCLUDE:

  • Bachelor’s degree required with at least two years of professional work experience.

  • Possesses human relations skills, strong problem solving, verbal and written communications skills

  • Highly organized with the ability to multi-task in fast paced dynamic environment

  • Experience in social media

  • Ability to keep sensitive and confidential information

  • Strong oral and written communication, time management and organizational skills are necessary

  • Must have proven capacity to work independently, take initiative, and thrive in high-paced and team-oriented environment.

  • Ensure confidentiality in all areas of responsibility.

  • Strong proficiency with Microsoft Office applications, including Outlook, Excel, Social Media, Word and PowerPoint.

  • Experience in a Human Services / Non-Profit organizational setting highly preferred.

BENEFITS INCLUDE: 

  • Aetna Medical, Dental, & Vision Health Insurance

  • Paid Time Off (PTO)

  • Twelve (12) Paid Vacation Days Accrued Annually. Increases to Fifteen (15) Vacation Days after 2 years of service.

  • Twelve (12) Wellness Days Accrued Annually.

  • Up to 12 Paid Holiday’s Off Per Year

  • Corporate discounts – Broadway shows, Theme Parks, Concerts, Hotels, Car Rentals, and more

  • EAP - Work/Life, and Wellness Benefit

  • FinFit – Financial Health Tool


Interested candidates should submit a resume and cover letter to info@nyul.org. No phone calls.

Equal Opportunity Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

The mission of the New York Urban League (NYUL) is to enable African Americans and other underserved communities to secure a first-class education, economic self-reliance and equal respect of their civil rights through programs, services and advocacy. Providing direct services for more than 100 years to New Yorkers across the City, the NYUL is a respected trainer, advisor and advocate. Additionally, the NYUL partners with government, business and civic leaders to call out injustice, create new opportunities and celebrate advancements that make the City work better for all of its residents.